Taking the Hassel Out of Tracking Medical Records

Taking the Hassle Out of Tracking Medical Records

Keeping track of patient’s medical records has always been a hassle.  Today, because of regulations concerning patient privacy and security, it can be even more difficult and frustrating.

In years past, some doctors would hand the record of the visit to the patient including X-rays and test results.  This reduced the doctor’s need for an accurate filing system, but created even more frustration when the patient came in for a follow-up or new visit without the information in hand.  Needless to say, the patients and the doctors were unhappy.

Avoiding The Loss Of A Patients Records With New Technology.

Losing a patient’s record is an embarrassing situation that can be deadly.  Nurses and physicians have needed the latest tracking software for many years.  Luckily, now they can get it. Through the use of barcodes or RFID tagging technology, medical records can be quickly located and followed via computer throughout an office or a hospital, regardless of the facility’s size.

Updating The Patients Record Database Is Easier With RFID Tag Tracking.

The radio frequency identification (RFID) system tags are programmatically integrated with the DBMS (Database Management System) to provide an accurate channel of storage for updating and retrieving the patients records. This recent development and technique has greatly improved the entire process of record keeping for all concerns. Doctors and medical staff members have improved access to the information needed for proper evaluation of the situation.

Office Scheduling Has Improved Significantly With Electronics Employed.

The office scheduling system can interact with the record’s database to create a pull list for the following day’s appointments.  This improves office efficiency.  Doctors and patients are not required to wait while the secretary or file clerk pulls a file. The required data is sent directly to the doctor’s or care taker’s PC computer. The doctor can quickly update the information from the same PC location regardless of where the database is located.

RFID Tracking Software Has Many More Advantages.

The system can be even more efficient for handling paperless or hybrid medical records, which include both traditional paper and electronic notations. Generally speaking, the electronic records are more efficient and more secure, as long as the necessary precautions are taken when the database is created.  The system should be regularly updated against viruses and hackers.

The latest tracking software has the ability to instantly display a record’s location when the information is requested by someone in the office.  This function is beneficial for the single office and for doctors with multiple locations. A history of the patient updates is maintained and gives the doctor additional statistics that tends to upgrade the results of medical advice.


All of the tracking software features make handling patients at multiple offices simpler and more efficient.  The scheduling system of each office should already be interfaced.  Programming the system to interface with a new tracking system is an easy task for a database designer. But it can also become a worthwhile project to contract the software work to a skilled IT professional. The fee you will payout will be easily made up for by overall reduced costs and improve patient referrals.

Tom Gruich

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